Company Secretary

Reports to: Board of Directors/Chairman/CEO

Key Responsibilities

Corporate Governance:

1. Ensure that the company complies with all statutory and regulatory requirements as per corporate governance norms.

2. Advise the Board of Directors on legal, governance, and compliance matters, including best practices in corporate governance.

3. Organize and prepare agendas, board papers, and minutes of board meetings, AGMs, and other important meetings.

   
   

Compliance & Regulation:

1. File necessary documents with regulatory authorities like the Registrar of Companies (ROC) and ensure timely submission of annual returns, financial statements, and other statutory filings.

2. Liaise with regulatory bodies, such as the Securities and Exchange Board of India (SEBI), stock exchanges, etc.

3. Maintain statutory books and registers, including a register of members, directors, and secretaries.

Risk Management:

1. Oversee the legal aspects of business risk management and compliance with internal and external regulations.

2. Conduct regular audits to ensure compliance and identify risks that need to be addressed.

Advisory:

1. Provide guidance on the implications of changes in relevant laws, including the Companies Act, labor laws, tax laws, and other applicable regulations.

2. Assist in the formulation and implementation of policies and procedures within the organization.

Corporate Administration:

1. Handle communication between shareholders and the company and resolve shareholder issues.

2. Oversee the issuance of shares, dividends, and the management of shareholding structures.

3. Maintain effective communication and coordination between departments for the smooth functioning of the company.

Document Management:

1. Draft and review contracts, agreements, and other legal documents.

2. Manage company records and ensure compliance with data retention policies and regulations.

Other Responsibilities:

1. Support the Board and its committees in administrative duties.

2. Stay updated on legislative changes and industry trends.